Pharmacy Point of Sale, Built by Pharmacists, for Pharmacies
PharmaPOS runs retail counters and wholesale operations for pharmacies in Kenya — M-Pesa payments, FEFO expiry tracking, offline mode, KRA eTIMS, and SHA/NHIF insurance claims, all in one system.
Everything a modern pharmacy needs
From the till to the warehouse, PharmaPOS covers retail, wholesale, inventory, compliance, and reporting.
Retail & Wholesale POS
One system for over-the-counter retail sales and bulk wholesale orders, quotations, and invoices.
M-Pesa, Cash & Card
Accept M-Pesa, cash, card, and split payments at the till — built for how Kenyan pharmacies actually get paid.
FEFO Batch & Expiry Tracking
First-Expiry-First-Out batch management with automatic expiry alerts so stock never goes to waste.
Cold-Chain Monitoring
Track temperature-sensitive stock with cold-chain logs and device monitoring for vaccines and biologics.
Offline-First PWA
Keep selling even when the internet drops — sales queue locally and sync automatically when you reconnect.
Role-Based Access
Six built-in roles — Owner, Pharmacist/Cashier, Wholesale Manager, Inventory Manager, and Accounts — with full audit trails.
KRA eTIMS Ready
Built-in support for KRA electronic invoicing (eTIMS) so every sale is tax-compliant from day one.
SHA / NHIF Insurance Claims
Process insurance-covered sales and manage SHA/NHIF claims directly from the POS.
Kenya VAT (16%) Built In
Pricing, receipts, and reports are pre-configured for Kenyan VAT and pharmacy compliance requirements.
How PharmaPOS works
From the till to compliance reporting, here's what a day with PharmaPOS looks like.
Ring up a sale
Search or scan products, accept M-Pesa, cash, card or split payments, and print or send a VAT-compliant receipt in seconds.
Track every batch
Every unit is tracked by batch and expiry date with FEFO picking, so the oldest stock sells first and nothing expires unnoticed.
Run wholesale alongside retail
Manage wholesale clients, quotations, invoices, and internal stock transfers from the warehouse to the shop floor in the same system.
Stay compliant automatically
KRA eTIMS invoicing, 16% VAT, and SHA/NHIF insurance claims are built in — no separate tools or manual workarounds.
See it in action
A quick look at the POS, inventory, and wholesale screens.
Born in a real pharmacy
PharmaPOS started as the day-to-day system for a working Kenyan pharmacy — handling real sales, real stock, and real insurance claims. Now it's available for any pharmacy to try, free.
- Retail & wholesale in one system
- Offline-ready for unreliable connections
- Audit trail on every transaction
PharmaPOS vs. manual records
See what changes when you move off paper, spreadsheets, and a basic till.
| Manual records | PharmaPOS | |
|---|---|---|
| Stock counts | Manual counting, error-prone | Real-time stock levels per product & branch |
| Expiry tracking | Sticky notes & spot checks | Automatic FEFO alerts at 90/60/30 days |
| Receipts & VAT | Handwritten or basic till slips | KRA eTIMS-ready VAT receipts, every sale |
| Payments | Cash only, manual reconciliation | M-Pesa, cash, card & split payments |
| Multiple staff | Shared logins, no audit trail | Role-based access with full audit log |
| Offline operation | Till stops working without power/internet | Offline-first — sales queue & sync automatically |
What people are saying
“We replaced our exercise-book stock records with PharmaPOS and immediately stopped losing track of near-expiry stock.”
“Running wholesale orders and the retail counter from one system means our team isn’t juggling spreadsheets anymore.”
“Built by pharmacists who understood exactly what a Kenyan pharmacy counter needs — M-Pesa, VAT, and offline mode out of the box.”
Common questions
Does PharmaPOS work without internet?
Yes. PharmaPOS is an offline-first PWA — sales made while offline are queued on the device and synced automatically once you reconnect.
What payment methods are supported?
M-Pesa (STK push), cash, card, and split payments across multiple methods in a single sale.
How much does PharmaPOS cost?
Plans start at KES 4,000/month. You can also try the full system free via the live demo before deciding.
Ready to see it in action?
Explore PharmaPOS with demo accounts for every role — owner, cashier, pharmacist, wholesale manager, inventory manager, and accounts. Plans start at KES 4,000/month.